Track properties, units, tenants, rent, and financials in one platform — see your whole portfolio's performance without stitching together spreadsheets, bank statements, and separate tools.
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Property management software is a platform for running the operational side of owning rental property — tracking which units are occupied, collecting rent, logging expenses, coordinating maintenance, and reporting on financial performance. It's the system layer that sits underneath the day-to-day work of being a landlord.
For a single property, that operational layer can live in a notebook and a bank account. Once you're managing several properties and units, the same approach starts to break down — rent tracked in one spreadsheet, expenses in another, leases in a folder, and maintenance requests scattered across text messages. Property management software consolidates all of it, so every property's performance is visible in one place.
LeasePilot HQ is built specifically for that mid-range and the independent landlords and property management companies running it: too much portfolio for a notebook, without the cost or complexity of an enterprise platform built for multi-client operations most self-managing owners and growing PM companies don't need.
See every property and unit — occupancy, rent amounts, and status — from a single dashboard instead of piecing it together across files.
Profit-and-loss statements and rent roll reports by property, exportable to Excel or PDF for your own review or your accountant.
Log expenses against the specific property they belong to, so your P&L reflects real performance per property, not one blended number.
Bulk-generate monthly rent charges, accept ACH payments online, and apply late fees automatically based on your lease terms.
Tenants submit requests through their portal. Track status and log repair costs against the right property as work gets done.
Leases, tenant files, and property paperwork stay organized and attached to the property and tenant records they belong to.
Every tenant is linked to their unit, lease, payment history, and communication — no digging through email to find their info.
A live rent roll across your whole portfolio — who's current, who's late, and what's vacant — updated automatically as payments record.
Instead of a spreadsheet per property, see occupancy, rent, and performance across everything you own in one place.
Rent payments and expenses tie directly to the property they belong to, so your financials are accurate without manual cross-checking.
Bulk rent generation, automatic late fees, and a tenant portal cut down the manual admin work of running your rentals.
Exportable P&L and rent roll reports mean you're not reconstructing a year of transactions from bank statements every April.
Set up each property and unit, and add or invite your current tenants with their existing lease details.
Connect a bank account so tenants can pay online, and set up bulk rent generation for each billing cycle.
Log expenses against the right property as they come in, instead of batching receipts at year-end.
Pull rent roll and P&L reports whenever you need a real-time or historical view of how your portfolio is performing.
If you're weighing self-managing vs. hiring out, a property management company typically charges 8–12% of monthly rent to handle these same tasks — software gives you the tools to do it yourself, at a flat monthly cost regardless of your portfolio's rent roll. And if you already run a property management company managing your own portfolio, LeasePilot HQ is the operating system for that work — the same tools below, run in-house.
| Feature | LeasePilot HQ | Property manager |
|---|---|---|
| You keep full control of your properties | — | |
| No percentage-of-rent management fee | — | |
| Financial reporting by property | Varies | |
| Online rent collection | Varies | |
| Tenant portal for maintenance & payments | Varies | |
| Built for 1–50 unit portfolios | — |
Common questions about property management software and LeasePilot HQ
Everything else you need to know about running a rental property portfolio
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