You didn't build your portfolio one spreadsheet cell at a time, and you shouldn't have to rebuild it that way either. Download a template, drop in your existing data, and your properties, units, and tenants are ready to go — no manual re-entry, no starting from zero.
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How it works
Every import gives you a ready-made spreadsheet with the exact columns we need and example rows already filled in, so there's no guesswork about formatting.
Export your property, unit, and tenant list from your old platform (or copy it from whatever spreadsheet you've been tracking it in) into the template. Takes minutes, not hours.
Drop the file in, review the preview, and import. Any row with a problem is flagged with a clear reason before anything is created — fix it and re-upload, everything else goes through.
What moves with you
One spreadsheet, one row per unit. List the same property name across multiple units and LeasePilot HQ creates the property once, then adds every unit under it — bedrooms, bathrooms, square footage, rent, deposit, and pet policy included.
Import your tenant roster with contact info in one pass. Households with roommates or a married couple on the lease aren't a problem — each row supports up to 6 adults, so nobody gets left off.
Already have leases signed on your old platform or on paper? Upload the PDF and attach it to the right tenant and unit — your paper trail comes with you instead of getting stranded behind a login you're about to cancel.
Bring in past expenses from a spreadsheet export — description, category, amount, date, and which property or unit it belongs to — so your books don't have a gap the month you switched.
Why landlords switch
No feature locked behind a higher tier. Leases, rent collection, maintenance, vendor management, screening, and the AI leasing assistant are included starting at $9.99/mo — plans differ only by portfolio size and team seats.
Most landlords import their whole portfolio in under 15 minutes and are generating their first lease the same day — no onboarding calls or waiting on a support ticket required.
Your data is yours. Import it in, export your records any time from the Financials and Documents tabs, and never feel locked into a platform because leaving would mean losing everything.
Questions
Properties and units together (one spreadsheet, one row per unit — the property is created once and each row adds a unit to it), and tenants (including up to 6 adults per household). You can also upload your existing signed leases as PDFs and bring in your expense history from a spreadsheet.
No. Every import gives you a downloadable template (.xlsx or .tsv) with the exact columns expected and example rows. Fill it in using Excel, Google Sheets, or Numbers — whatever you already use — and upload it back.
You'll see exactly which rows failed and why before anything is imported incorrectly — for example a missing required field or an invalid property type. Fix those rows and re-upload; everything else imports normally.
Your existing signed leases can be uploaded as PDFs and attached to the right tenant and unit, so that paper trail comes with you. Payment history and maintenance logs from your old platform typically aren't portable between systems — most landlords start rent tracking fresh in LeasePilot HQ going forward.
Most landlords import their whole portfolio — properties, units, and tenants — in under 15 minutes. That leaves the rest of your trial to generate a lease, invite a tenant to their portal, and see the platform running for real before you decide.
Download a template, fill it in, upload it — and spend the rest of your trial actually using the platform instead of setting it up.
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