How to Add Units and Organize Multi-Unit Properties in LeasePilot HQ

A duplex, a triplex, or a larger apartment building is still one property record in LeasePilot HQ — the individual apartments live underneath it as units. Getting this structure right from the start makes everything downstream (leases, rent, maintenance) automatically organize itself correctly.

Adding units to an existing property

From a property's detail page, use "Add unit" to create each apartment individually.

• • Use the unit numbering the building itself already uses — 1A/1B, or 101/102 — so it matches what tenants, mail, and any signage already show
• • Set bedrooms, bathrooms, and square footage per unit, since these usually vary even within one building
• • Each unit gets its own monthly rent and security deposit default, independent of other units in the same property

Why unit-level structure matters beyond just organization

Every lease, every rent payment, and every maintenance request in LeasePilot HQ ties to a specific unit, not just the property as a whole. That's what makes it possible to see occupancy at a glance across a 12-unit building, know instantly which of those 12 has a lease expiring next, and pull a P&L for just one apartment instead of the whole property blended together.

Handling vacant units

A unit's status updates automatically based on whether it has an active lease — you don't need to manually flag a unit as vacant or occupied. Once a lease is fully signed and active, the unit reflects that; once that lease ends without a renewal, it opens back up.

Scaling to larger buildings

The same structure that works for a duplex works for a 50-unit building — the difference is mostly in how you use the property's detail page day to day, since occupancy, lease-expiration, and maintenance views all filter down to the unit level, letting you manage a large building unit by unit without losing the whole-property view.