How to Add and Manage a Property in LeasePilot HQ

Adding a property is the first real step in LeasePilot HQ, and it's designed to take a few minutes, not an afternoon. Everything else in the platform — leases, tenants, rent, maintenance — hangs off the property and unit records you set up here, so it's worth doing once and doing it right.

Adding a new property

From the Properties page, click "Add property" and you'll be asked for the basics: property name, full address, and property type (single-family, multi-family, condo, etc.).

• • Use a name you'll actually recognize at a glance later — a street name or a nickname works better than "Property 1"
• • The address auto-fills city, state, and zip, which matters later since lease compliance is determined by exactly this location
• • You can add a photo now or later — it's optional but makes your property list easier to scan visually once you have several

Adding units

Every property needs at least one unit, even a single-family home — the unit record is where rent amount, bedroom/bathroom count, and occupancy status actually live.

For a single-family property this is usually just one unit named after the address itself. For a multi-family building, add one unit per apartment, using whatever numbering the building already uses so it matches what tenants and mail carriers expect.

• • Bedrooms, bathrooms, and square footage — used for the free listing pages if you ever market the unit
• • Monthly rent and security deposit amount — these become the defaults when you generate a lease for that unit
• • Unit status (vacant, occupied) — this updates automatically once a lease goes active, so you don't need to maintain it by hand

What to fill in later, not now

Not everything needs to be perfect on day one. Vehicle and pet details, emergency contacts, and document uploads can all be added once a tenant is actually in place — trying to front-load every field before you've even listed the unit just slows down the part that matters, which is getting your first lease and tenant into the system.

Managing a property after setup

Once a property exists, its detail page becomes the hub for everything tied to it: current leases, unit-by-unit occupancy, expenses logged against it, and any documents you've uploaded specific to that address, like an insurance policy or a mortgage statement.