How Electronic Lease Signing Works in LeasePilot HQ
October 1, 2026Once a lease is drafted in LeasePilot HQ, sending it for signature is built directly into the same flow — there's no exporting to a separate e-signature tool or juggling two systems.
Sending a lease for tenant signature
With the lease finalized, select "Send for signature" and the tenant receives an email with a secure link to review and sign.
- • Multiple tenants on the same lease each receive their own signature request
- • The tenant can review the full lease terms before signing, not just a signature line in isolation
- • You can see the status of each tenant's signature in real time from the lease record
Landlord countersignature
Once all tenants have signed, the lease routes to the landlord for countersignature. Only after the countersignature is complete does the lease become fully active — this ordering ensures a lease can't accidentally go into effect with only partial sign-off.
What happens after full execution
The fully signed lease is stored automatically against the tenant and unit record, complete with a timestamped audit trail of who signed and when. The unit's status updates to occupied, and the lease's end date begins feeding into your renewal tracking.
Frequently Asked Questions
Can a lease be edited after it's been sent for signature?
No — once sent, the terms are locked to prevent any party from being asked to sign something different from what they reviewed. To make a change, cancel the request and resend an updated version.
Is there a cost per signature?
E-signature is included as part of the lease workflow on supported plans — check your current plan's details for exact inclusions.
What if a tenant doesn't have an email address?
A lease can still be generated as a document and signed on paper outside the platform, then uploaded to the tenant's record to keep their history complete.