How to Create, Store and Track Leases With LeasePilot HQ
September 29, 2026LeasePilot HQ handles a lease's entire lifecycle in one place — creating it, getting it signed, storing the executed copy, and tracking it toward renewal or expiration — so it never has to live across email, a shared drive, and a filing cabinet at the same time.
Creating a new lease
From a property or tenant's page, select "Create lease" and choose the unit and tenant(s) it applies to.
- • Rent amount and security deposit default in from the unit's saved values but can be adjusted per lease
- • Set the lease start and end date — this is what powers automatic expiration tracking later
- • Add any custom terms or clauses specific to this tenancy before finalizing
Storing leases
Once finalized, the lease document is stored directly against that tenant and unit's record — no separate upload step or external file needed. It's retrievable from either the tenant's profile or the property's document list.
Tracking leases toward expiration
Every active lease's end date feeds directly into your dashboard, which surfaces upcoming expirations automatically as the renewal window approaches, rather than requiring you to check each lease individually.
Frequently Asked Questions
Can I upload an existing lease instead of creating a new one in the system?
Yes — existing signed leases can be uploaded and attached to a tenant and unit record to bring their expiration date into your tracking view even if it wasn't originated in LeasePilot HQ.
Does creating a lease automatically require e-signature?
No — you can generate and store a lease as a document without requiring electronic signature, though using e-signature is available for the full digital workflow.
What happens when a lease's end date passes without a renewal?
The system flags it, but doesn't take any automatic action on your behalf — you decide whether it's converting to month-to-month, being renewed, or the tenant is moving out.