How Document Management Works in LeasePilot HQ
October 19, 2026Every document in LeasePilot HQ — a lease, a receipt, an inspection photo — gets attached directly to the property, unit, or tenant record it belongs to, which is what makes it retrievable later without remembering a folder structure.
Uploading documents
Documents can be uploaded from a property's page, a tenant's profile, or directly while logging an expense or maintenance record.
- • Common formats — PDFs, images, scanned files — are all supported
- • A document uploaded against an expense stays linked to that specific cost, useful for tax records
- • Leases generated or signed within the platform are stored automatically without a separate upload step
Finding a document later
Rather than searching a generic file list, documents are found through the context they belong to — open the tenant's profile for their lease, or the property's page for its insurance policy and receipts, exactly where you'd naturally look for them.
Keeping records complete over time
As leases renew, maintenance happens, and expenses accrue, each new document adds to that property or tenant's growing record automatically — so a property's full documented history is always current, not a project you have to catch up on periodically.
Frequently Asked Questions
Is there a storage limit for documents?
Storage allowances are tied to your plan — check your current plan's details for specific limits.
Can documents be shared directly with a tenant through the platform?
Yes — certain documents, like a signed lease, are automatically visible to the relevant tenant through their own portal.
Can old paper records be added retroactively?
Yes — scanned or photographed historical documents can be uploaded and attached to the correct property or tenant record at any time, not just at the time they were created.